1. CONTINUING RENTAL AGREEMENT: Lessor and Lessee agree that these terms & conditions shall apply to any rental of Property by Lessee from Lessor occurring on or after the date of a signed RENTAL AGREEMENT even though the specific Property, duration of rental and/or the price for the rental may vary. The parties acknowledge and agree that the terms and conditions of the Agreement shall continue to apply to all future rental transactions between them, without necessity of either party executing a new Rental Agreement.
2. DESCRIPTION OF PROPERTY: The equipment (“Property”) subject to this Agreement shall be the specific items of Property listed on the Equipment Schedule or Property Rental Receipt prepared by Lessor and given to Lessee at the time of delivery of the Property to Lessee or to a third party at the express written direction of Lessee. In such case, Lessee will provide Lessor with written authorization of said third-party. Such Equipment Schedule and or Property rental receipt shall be deemed a part of this Agreement, as if fully incorporated herein. It shall be Lesseeʼs sole responsibility to determine that the Property delivered is in accordance with the Equipment Schedule or Property Rental Receipt and to notify Lessor immediately of any discrepancy thereon. Lessor shall not be responsible for any discrepancies not brought to Lessonʼs attention at the time of delivery.
3. DELIVERY and RETURN: For purposes of this Agreement, Lessee shall be deemed to have taken “delivery” of the Property from the time the Property is set aside from Lessor's general inventory for Lesseeʼs use. Lessee shall be deemed to have “returned” the Property only at such time as Lessee shall have returned the Property to Lessorʼs Equipment Department during Lessorʼs regular business hours and after Lessor shall have accepted the same. “Acceptance” by Lessor shall mean that Lessor shall have unpacked the Property from its shipping container, examined it for damages and acknowledged into general inventory as “returned.” The acceptance of the returned Property is not a waiver by the Lessor of any claims Lessor may have against Lessee, nor a waiver of claims for latent or after discovered damage to the Property.
4. USE OF PROPERTY: Lessee shall operate and use the Property in accordance with the manufacturerʼs instruction and recommended use and shall neither abuse or misuse the Property nor use or store the Property in any manner or at any location which will subject it to abnormal or hazardous conditions or risk. Lessee will take all necessary precautions during the shipment, use or storage of the Property to protect the Property and all persons using the Property from injury or damage. The Property shall be used only by qualified employees or agents of Lessee. Lessee shall not make any alterations, changes, modifications or improvements to the Property without the prior written consent of Lessor and Lessee, shall not deface, remove or cover any name plate on the Property showing Lessorʼs name and identification or that of the manufacturer. All Property shall be used in accordance with applicable federal, state or local laws or ordinances.
5. INSPECTION/WARRANTY: Lessee shall inspect the Property immediately on delivery and shall notify Lessor at that time if Lessee determines that the Property is not in good working condition. After such delivery and inspection, Lessee acknowledges that the Property is rented without any express or implied warranty or guaranty of any kind.
6. RISK OF LOSS/REPAIR/REPLACEMENT COST: From the delivery of the Property to Lessee until its return to Lessor, as those terms are defined herein, including during any time of transit or shipment of the Property per Section 7 below. Lessee shall bear any and all risk of loss and/or damage to the Property regardless of whether such loss or damage may have been caused by Lessee, Lesseeʼs agent, Sub-lessee, shipper or any third party. If the Property is damaged, such liability shall include Lessorʼs actual cost of repair and the payment of all continuing rental charges until the repaired Property can be restored to rental use by Lessor. If the Property cannot be timely repaired, then Lessee shall be liable for Lessorʼs full actual replacement cost for the Property as well as the payment of all continuing rental charges until the Property is replaced and restored to rental use by Lessor. The decision as to whether the damaged Property shall be replaced or repaired shall be solely Lessorʼs and shall be conclusive on Lessee. If the Property is lost, stolen or seized (by a third party or government agency) while in the possession of Lessee or any agent or Sublease of Lessee, or any carrier or storage facility, Lessee shall be liable for the full replacement cost of the Property and all continuing rental charges until the replacement Property is restored to rental use by Lessor. Lessor shall be under no obligation to replace or repair Property until Lessee has paid for the damaged, lost or stolen Property. In such event, rental charges for the subject Property shall continue to accrue until Lessee has paid for the loss, stolen or damaged Property or until repairs are completed. Accrued rental charges cannot be applied against the replacement cost or cost of repair of damaged, lost or stolen Property.
7. TRANSPORT AND SHIPMENT: In the event the Property rented by Lessee is transported or shipped, whether from Lessor to Lessee, or to any third party or location, or upon itʼs return to Lessor, or at anytime between “delivery” and “return” of the Property as those terms are defined in Section 3 of this Agreement, the risk of loss during that transport and shipment shall be solely Lesseeʼs. Lessee, at Lesseeʼs option, shall be entitled to select its own shipper or transport service and shall notify Lessor of that selected shipper or transport service at the time the rental order is placed. If Lessee declines to make such election, and requests transport by a shipper or transport service selected by Lessor, then Lessee shall still remain solely responsible for risk of loss during that transport or shipment and shall continue to maintain insurance on the Property as provided herein. Lessor shall bear risk of loss during transport or shipment only during times when Lessorʼs own employees are directly handling the transport or shipment.
8. INDEMNIFICATION: Lessee agrees to defend, indemnify and hold Lessor harmless against any claim, liability loss, costs, damages, expenses, or demands arising directly or indirectly out of, or in connection with the use of the Property leased from Lessor by Lessee, its agents, servants, sub lessees, contractors, representative, guest, invitees, or customers.
9. PROPERTY INSURANCE: Lessee shall at all times from the delivery of the Property to Lessee to its return to Lessor, as those terms are defined herein, including during times of shipment and storage, maintain property insurance covering the Property from damage or loss from any cause whatsoever. Such property insurance shall be in an amount sufficient to cover the full replacement cost of the Property and Lessorʼs rental charges until the Property is repaired or replaced. Lessor shall be named an additional insured and loss payee on such policy or policies and, upon request by Lessor; Lessee shall provide Lessor with proof of such insurance.
10. AUTOMOBILE LIABILITY INSURANCE: Lessee shall, at its own expense, maintain business automobile insurance, including coverage for loading and unloading Property and hired auto physical damage insurance covering owned co-owned, hired and rented or leased vehicles. Coverage for physical damage shall include the perils of “comprehensive” and “collision” loss. Lessor shall be names as an additional insured respecting the liability coverage and as loss payee on the hired auto physical damage coverage. The insurance shall provide no less than $1,000,000 in combined single limits, and actual cash value, less a $1,000 deductible for the physical damage on comprehensive and collision coverage.
11. COMMERCIAL GENERAL LIABILITY INSURANCE: Lessee shall, at its own expense, maintain commercial general liability insurance which included coverage for independent contractors and contractual liability coverage specifically referring to this Rental Agreement and to the hold harmless agreement herein. Said insurance shall name Lessor as an additional insured and provide that said insurance is primary coverage with respect to all insuredʼs the limits of which must be exhausted before any obligation arises under Lessorʼs insurance. Such insurance shall remain in effect during the course of the rental agreement and shall include the following coverageʼs: broad form contractual liability, personal injury liability, completed operations, and products liability. Such insurance shall have provided. General aggregate limits of not less than $2,000.000 (including the coverageʼs specified above), personal injury and advertising injury of not less than $1,000.000 and per occurrence limits of no less than $1,000,000.
12. NOTICE OF INSURANCE: Before obtaining possession of the Property leased, Lessee shall provide Lessor a Certificate of Insurance and applicable endorsements confirming each of the coverageʼs specified above. All Certificates of Insurance shall be signed by an authorized agent or representative of the insurance company. All insurance maintained by Lessee, pursuant to the foregoing provision, shall be issued by an insurance carrier authorized to do business in the State of Oregon with a BEST rating of A- or higher. The failure of Lessor to demand such notice or proof of insurance shall not excuse Lessee from providing it.
13. NOTICE OF CANCELLATION OF INSURANCE: Lessee shall provide Lessor with thirty (30) days written notice prior to the effective cancellation, material change, or modification to any insurance required to be maintained by Lessee pursuant to the foregoing provisions.
14. WAIVER OF SUBROGATION: All insurance maintained by Lessee pursuant to the foregoing provision shall contain a waiver of subrogation against Lessor.
15. FAILURE TO PROCURE INSURANCE: Should Lessee fail to procure or pay the cost of maintaining in force the insurance specified herein, or to provide Lessor upon request with satisfactory evidence of insurance, Lessor may, but shall not be obliged to, procure the insurance and Lessee shall reimburse Lessor on demand for such costs. Lapse or cancellation of the requirement of insurance shall be an immediate and automatic default of the rental agreement.
16. SUBLEASE BY LESSEE: The grant by Lessee of a sublease of the Property shall not effect Lesseeʼs obligation to procure insurance for the benefit of Lessor as provided herein nor shall such Sublease otherwise effect or diminish any of Lesseeʼs obligations under this Agreement.
17. REMOVAL FROM STATE/U.S.: Lessee shall not remove the Property from the State of Oregon or the United States of America without Lessorʼs prior knowledge.
18. ATTORNEY FEES: Lessee herby agrees to pay all of Lessorʼs attorneyʼs fees and costs actually incurred by Lessor in enforcing the Terms and Conditions of this Agreement, regardless of whether or not a legal action is filed.
19. PLACE OF CONTRACT, VENUE AND APPLICABLE LAW: This Agreement shall be deemed entered into at Lessorʼs principal place of business located in the county of Clackamas in the city of Damascus in the State of Oregon.
20. INCORPORATION BY REFERENCE: This Agreement and any attached or future Equipment Schedules are incorporated by reference and made an integral part of the Agreement. This instrument and any such Equipment Schedules constitutes the complete agreement between the parities as to the issues covered herein. Further, no agreements, representations, or warranties other than those specifically set forth in the Agreement or in the attached Equipment Schedule(s) shall be binding on any of the parties unless they are also set forth in a writing that is signed by both parties.
21. SECURITY DEPOSIT: Lessor may, at Lessorʼs option, require Lessee to give Lessor a security deposit in an amount determined by Lessor. Said security deposit, if done by credit card charge shall be final. Lessee and/or charge card holder waive all rights to dispute charges with the credit card company and agree to resolve disputes as if the charges were made as cash payments. In the event that the credit card company fails to honor Lessorʼs charges for any reason, or if the available credit is insufficient to cover the claims of Lessor under this Agreement, Lessee shall remain absolutely liable for the full amount of the claims. The election by Lessor to request and accept a security deposit in lieu of a proof of insurance certificate from Lessee, or for any other reason, does not constitute a waiver or limitation by Lessor of any of Lessorʼs rights or Lesseeʼs obligation under this Agreement.
22. TITLE AND OWNERSHIP: This Agreement constitutes a lease and not a sale of the Property or the creation of a security interest therein. No part of the rental payments made under this Agreement shall be deemed payment towards the purchase of any of the Property. Lessee specifically acknowledges the Lessorʼs superior title and ownership of the Property and must keep the Property free of all liens, levies and encumbrances.
23. SURRENDER: Upon the expiration or earlier termination of this lease, Lessee shall return the Property to Lessor in the same condition as at the delivery to Lessee, ordinary wear and tear excepted. Lessee does hereby grant Lessor an option to terminate this agreement on twenty-four hours notice.
24. INSPECTION: Lessor shall have the right to inspect the equipment or observe its use at all reasonable times.
25. SEVERABILITY: The provision of this Agreement shall be severable so that the invalidity, unenforceability or waiver of any of the provision shall not affect the remaining provisions.
26. TERM OF AGREEMENT: Unless otherwise specified in writing, the Property shall be leased on a day-to-day basis and all rates shall apply to each full day or any fraction thereof which has elapsed between the time the Property is “delivered” to Lessee and the time it is “returned” to Lessee. Lessee agrees to return the Property on the date and time specified on the equipment schedule. If Lessee fails to return the Property by the return date specified, Lessee is liable for the daily rental cost of the Property until it is returned. Unless otherwise stated in writing, a full additional dayʼs rental will be charged for any Property not returned by 10AM on the due date. The rental fee payable for any item of Property shall be the Lessorʼs standard daily rental rate for such equipment. Lessorʼs standard daily rates are subject to change at any time without notice. Lessor may discount rates upon their discretion. Discounts may be revoked at any time. Lessee is responsible for all shipping and delivery charges. No allowance will be made for items delivered to but not used by Lessee.
27. PAYMENT AND CHARGES: Rental rates are offered to Lessee based upon standard market rates and Lesseeʼs credit information available to Lessor at time of rental. If Lesseeʼs credit information is incorrect or changes during the course of a rental, Lessor may revise the applicable rate without notice. Lessee agrees rental invoices and loss or damage invoices are payable upon receipt of invoices or use of equipment. Any discounts granted by Lessor may be revoked at any time on any subsequent rental. If credit card is supplied by Lessee to Lessor, Lessee acknowledges and grants Lessor the unequivocal right to recover from Lesseeʼs credit card immediately and/or consecutively any charges or amounts due Lessor until paid in full. Lease payment may not be applied to the purchase, repair or replacement cost of the Property.
28. INTEREST CHARGES: Monetary balance unpaid by Lessee and unpaid claims by Lessor against Lessee shall bear interest at the rate of 1.5 percent per month until paid. Provided that any such interest rate exceeding the maximum amount allowed under the laws of the state of Lessorʼs applicable then that maximum amount shall instead apply.
39. SCHEDULING/CANCELLATION: Postponement of Confirmed Days. Postponements will not be charged providing the technician, herein identified as Lessor, is given notice of such postponement at least 12 hours prior to the intended call-time and the project is rescheduled within 10 calendar days. If insufficient notice is given or rescheduling does not take place, cancellation policy will apply. Cancellation of Confirmed Days: Cancellations made less than 48 hours before shoot time will be charged a minimum call for labor and 50% of the day rate for equipment for all confirmed days, not to exceed 10 confirmed days. Additionally, the technician shall be reimbursed for all out-of-pocket expenses.
30. DEFAULT: In the event Lessee shall fail to make any of the lease payments when due or shall fail to perform any other covenant or condition hereof to be performed by Lessee or any of the events described in this Agreement, Lessor may, in addition to all other remedies provided by law, exercise any one or more of the following, with or without demand, notice or legal process. a. Recover from Lessee all sums the due, b. Repossess the Property (by entering upon Lesseeʼs premises, if necessary) without liability for trespass, or responsibility with respect to the Property or to any article left in or attached to same; and recover from Lessee all damages sustained by Lessor as a result thereof; c. Recover from Lessee any and all damages which Lessor shall have sustained by reason of non-performance by the Lessee of the terms and conditions of this Agreement. d. Retain free from any claim by Lessee, all payment or other property theretofore received under this Agreement. e. Recover from Lessee all expenses incurred by Lessor in protection of its rights under this Agreement, including, without limitation, attorneyʼs fees, court costs, and costs of location, repossessing, repairing, reconditioning and storing the Property.
31. BANKRUPTCY: Neither this Agreement nor the Property is assignable or transferable by operation of law. If any proceeding under the Bankruptcy Act, as amended, is commenced by or against the Lessee, or if the Lessee is adjudged insolvent, or makes any assignment for the benefit of his creditors or if a writ of attachment or execution is levied on any item or items of the equipment and is not released or satisfied within ten (10) days thereafter, or if a receiver is appointed in any proceeding or action to which the Lessee is a party with authority to take possession or control of any item or items of the Property, Lessor shall have and may exercise any one or more of the remedies set forth in Section 30 (DEFAULT) hereof. This Agreement shall, at the option of the Lessor, without notice, immediately terminate and shall not be treated as an asset of Lessee after the exercise of said option and Lessor shall recover from Lessee any and all costs or damages associated with recover of the Property. By signing the Agreement Lessor and Lessee agree to the above terms and conditions. Each warrants to the other that the person signing below has full authority to enter into this Agreement and/or sign this Agreement on behalf of a corporate or like business entity.